Welcome to the 2024-2025 financial aid disbursement guide. This section introduces key dates and policies, helping students plan their academic finances effectively. Subsequent sections provide detailed schedules and disbursement methods.
1.1 Overview of Financial Aid Disbursement Process
The financial aid disbursement process for the 2024-2025 academic year involves several key steps. Students must complete their financial aid file, including the FAFSA, and meet eligibility criteria. Once awarded, aid is disbursed based on enrollment status and unit counts. Disbursements occur on specific dates for fall, spring, and summer terms, with funds credited directly to student accounts. Refunds are issued through BankMobile, typically within a week of disbursement. Students must maintain good academic standing and ensure all documents are submitted on time. The disbursement process is managed by the Financial Aid Office, with detailed schedules available on the institution’s website. Regularly checking My.ButlerCC.edu or the mobile app helps students stay informed about their disbursement status. Early completion of financial aid requirements ensures timely disbursement.
1.2 Importance of Understanding Disbursement Dates
Understanding financial aid disbursement dates is crucial for effective academic and financial planning. These dates determine when funds are released to cover tuition, fees, and living expenses. Students who track disbursement dates can avoid delays in accessing their awards, ensuring timely payment of bills and uninterrupted academic progress. Missing these dates may result in late fees or enrollment issues. Additionally, knowing disbursement timelines helps students budget wisely, especially for books and supplies. Regularly checking My.ButlerCC.edu or contacting the Financial Aid Office can provide clarity and prevent misunderstandings. Staying informed ensures students maximize their financial aid benefits and maintain academic stability throughout the 2024-2025 academic year.
Key Dates for Financial Aid Disbursement 2024-2025
Stay informed with essential disbursement dates for Fall 2024, Spring 2025, and Summer 2025. These dates ensure timely funding for academic and living expenses.
2.1 Fall 2024 Disbursement Dates
The Fall 2024 disbursement dates are crucial for students to receive their financial aid on time. The first disbursement for the fall semester is scheduled for October 7, 2024, specifically for first-time borrowers. This date ensures that students receive their loan funds at the beginning of the academic term, allowing them to cover initial expenses such as textbooks, supplies, and any necessary materials. Following this, the second disbursement will occur on October 11, 2024, targeted at refunding loans for first-time borrowers. These dates are strategically set to align with the start of classes, providing students with the necessary financial support as they embark on their studies. It is essential for students to ensure all eligibility criteria are met by these dates to avoid any delays in receiving their aid.
2.2 Spring 2025 Disbursement Dates
The Spring 2025 disbursement dates are designed to align with the start of the semester, ensuring students receive their financial aid in a timely manner. The first disbursement for Spring 2025 is scheduled for Monday, May 26, 2025. This date marks the beginning of financial aid distribution for the term, allowing students to cover essential expenses such as tuition, fees, and books. The disbursement process is contingent on students meeting all eligibility criteria, including enrollment status and academic standing. Funds are disbursed directly to students’ accounts via BankMobile, with refunds processed shortly after. Students are advised to monitor their accounts and ensure all required documents are submitted to avoid delays. Disbursement dates are subject to change based on funding availability and institutional policies.
2.3 Summer 2025 Disbursement Dates
The Summer 2025 disbursement dates are structured to accommodate the shorter academic term. For the 8-week session, disbursement begins on July 12, 2025, while the 6-week session starts on July 3, 2025. These dates ensure that financial aid is distributed in alignment with the start of each session. Students enrolled in varied summer programs will receive disbursements based on their specific enrollment dates. Disbursement dates are contingent upon funding availability and the completion of all financial aid requirements.
It’s important to note that disbursements for summer sessions may vary depending on the number of units enrolled and the type of aid awarded. Students should verify their enrollment status and ensure their financial aid file is complete to receive timely disbursements. Exact dates and details can be found on the financial aid website or through the My.ButlerCC.edu portal.
Disbursement Schedule for Specific Aid Programs
This section outlines the disbursement timelines for specific financial aid programs, including Pell Grants, Federal Direct Loans, Cal Grants, and scholarships, based on enrollment and eligibility criteria.
3.1 Pell Grant Disbursement Dates
The Pell Grant disbursement dates for the 2024-2025 academic year are scheduled as follows: Fall 2024 disbursements begin on October 7, 2024, with subsequent disbursements occurring throughout the term. Spring 2025 disbursements start on January 13, 2025, and Summer 2025 disbursements begin on June 10, 2025. Disbursements are made in multiple payments, and the exact date depends on the student’s enrollment status and completion of all financial aid requirements. Students must be enrolled at least half-time to receive their full Pell Grant award. Changes in enrollment after the census date may affect the disbursement amount. It is important to check the financial aid website for the most accurate and detailed disbursement schedule.
3.2 Federal Direct Loans Disbursement Dates
Federal Direct Loans are disbursed in two payments per semester for the 2024-2025 academic year. For the Fall 2024 term, the first disbursement is on October 7, 2024, with refunds available by October 11, 2024. Spring 2025 disbursements begin on January 13, 2025, and Summer 2025 disbursements start on June 10, 2025. First-time borrowers must complete entrance counseling and sign a Master Promissory Note (MPN) before funds are released. Loans for a single semester are subject to two separate disbursements. Refunds are issued through BankMobile, and disbursement dates are contingent on funding availability. Students should monitor their financial aid status and ensure all requirements are met to avoid delays. Visit the financial aid website for detailed schedules and updates.
3.3 Cal Grant Disbursement Dates
Cal Grant disbursements for the 2024-2025 academic year begin after the Census Date for each semester. For Fall 2024, the first Cal Grant disbursement is scheduled for October 18, 2024, while Spring 2025 disbursements start on March 14, 2025. Students must meet eligibility criteria, including being awarded and enrolled by the census date, to receive funds; Disbursements are processed through BankMobile, with refunds typically available within 1-3 business days after disbursement. Any enrollment changes after the census date may result in adjustments to the award. The Financial Aid Office ensures compliance with state regulations and reviews eligibility before disbursing Cal Grant funds. Detailed disbursement schedules are available on the financial aid website for student reference.
3.4 Scholarships and External Aid Disbursement Dates
Scholarships and external aid disbursements for the 2024-2025 academic year typically begin one week after the term starts. For Fall 2024, disbursements commence on September 9, 2024, while Spring 2025 disbursements start on January 27, 2025. Summer 2025 disbursements vary based on enrollment dates but generally begin in early June. External scholarships are disbursed upon receipt of funds from the donor, usually within 1-2 weeks of confirmation. Refunds are processed through BankMobile, ensuring timely access to funds. Students must ensure all required documentation is submitted to avoid delays. Disbursement dates may vary depending on the scholarship program and donor guidelines. The Financial Aid Office reviews and processes these awards to align with academic term timelines.
Important Reminders and Policies
Ensure eligibility by maintaining academic standing and required units. Enrollment changes may affect aid, and disbursements are contingent on funding availability and completion of file verification.
4.1 Eligibility Criteria for Disbursement
To receive financial aid disbursements, students must meet specific eligibility criteria. This includes being enrolled at least half-time for federal loans, maintaining Satisfactory Academic Progress (SAP), and having a completed financial aid file. Initial aid offers are based on full-time enrollment, but actual disbursements are adjusted according to the number of units students are enrolled in each semester. Enrollment changes before or after the census date can impact aid eligibility. Students must also ensure all required documents are submitted, and their aid package must be finalized. Failure to meet these criteria may result in delayed or canceled disbursements. It’s essential to review and verify enrollment status and academic standing before disbursement dates to ensure timely processing of financial aid.
4.2 Impact of Enrollment Changes on Aid Disbursement
Enrollment changes can significantly affect financial aid disbursement. Students must be enrolled in the required number of units to receive their awarded aid. Dropping below half-time status may result in reduced or canceled disbursements, particularly for federal loans. Similarly, adding or dropping classes before the census date can impact the final aid eligibility. Changes after the census date generally do not affect the current semester’s disbursement but may influence future awards. It’s crucial to consult with the financial aid office before making any enrollment adjustments, as adjustments may require repayment of disbursed funds. Students should monitor their enrollment status closely to avoid unexpected financial consequences.
4.3 Census Date and Its Effect on Disbursement
The census date is a critical milestone in the financial aid process, typically occurring around the 10th day of classes. It locks in a student’s enrollment status for the semester, determining their eligibility for certain types of aid. Changes in enrollment, such as adding or dropping classes, before the census date can impact the disbursement of funds. After the census date, adjustments to enrollment generally do not affect the current semester’s aid, but they may influence future disbursements. It’s essential for students to finalize their course schedules by the census date to ensure accurate disbursement of aid. Failure to meet enrollment requirements by this date may result in reduced or canceled awards. Always verify the census date on your institution’s financial aid website for specific deadlines.
Disbursement Methods and Refunds
Financial aid is disbursed via BankMobile or direct deposit. Refunds are issued after funds are applied to tuition. The Bursar’s Office processes refunds promptly.
5.1 BankMobile Disbursement Process
BankMobile processes financial aid disbursements efficiently, ensuring funds reach students quickly. Once disbursed, students receive notifications and can access funds via direct deposit or a BankMobile debit card. Refunds are issued after financial aid is applied to tuition and fees. The Bursar’s Office oversees this process, ensuring compliance with federal regulations. Students can track disbursement status through the My.ButlerCC.edu portal or the mobile app. For more details, visit the financial aid website or contact the office directly at finaid@butlercc.edu or 316.322.3121.
5.2 Refund Process and Timeline
The refund process begins after financial aid is disbursed and applied to student accounts. Refunds are issued by the Bursar’s Office through BankMobile, typically within 7-10 business days after disbursement. Students receive an email notification once refunds are processed. Refund timelines may vary based on enrollment status and disbursement dates. It’s crucial for students to ensure their BankMobile account is set up correctly to avoid delays. For specific refund dates, refer to the financial aid disbursement schedule on the My.ButlerCC.edu portal or contact the Bursar’s Office for assistance. Timely refunds help students cover educational expenses efficiently.
5.3 Role of the Bursar’s Office in Refunds
The Bursar’s Office plays a pivotal role in managing the refund process for financial aid disbursements. They ensure that refunds are issued accurately and promptly, adhering to federal and institutional regulations. After verifying student accounts and ensuring all aid is applied, the Bursar’s Office processes refunds through BankMobile. They handle disbursement schedules, monitor enrollment changes, and address any discrepancies. Students can contact the Bursar’s Office for assistance with refund-related inquiries or issues. Their support is essential for a smooth financial aid experience, ensuring students receive their funds in a timely manner to cover educational expenses.
Federal Student Aid Disbursement Rules
Federal regulations govern the disbursement of Title IV aid, ensuring compliance with specific guidelines. Disbursements are tied to enrollment status and census dates, with funds released after verification.
6.1 Title IV Aid Disbursement Regulations
Title IV aid, including Pell Grants and Federal Direct Loans, must comply with specific disbursement rules. Funds are released after verifying enrollment and eligibility, typically no earlier than 10 days before the term starts. Institutions must ensure students meet academic and administrative requirements before disbursing aid. Late or early disbursements require special documentation and approval. Recipients must maintain satisfactory academic progress and half-time enrollment for loan disbursements. Refunds and adjustments are processed through designated methods, often via BankMobile. Compliance with these regulations ensures proper distribution of federal student aid, adhering to all legal and policy requirements.
6.2 Early and Late Disbursement Procedures
Early disbursement of Title IV aid occurs under specific conditions, such as when a student is enrolled in a module-based program or when classes start later than the standard term. Late disbursement requests must be submitted after the term has ended and require documentation proving eligibility. For early disbursement, students must meet all eligibility criteria and have a completed financial aid file. Late disbursements are typically processed within a limited timeframe and require approval from the financial aid office. Both processes must adhere to federal regulations and institutional policies to ensure compliance. Deadlines for submission vary, so students should consult the financial aid office for specific timelines and requirements.
Checking Disbursement Status
Students can check their financial aid disbursement status through My.ButlerCC.edu or the My.ButlerCC mobile app. For assistance, contact the Financial Aid Office at finaid@butlercc.edu or call 316.322.3121.
7.1 Accessing Disbursement Dates via My.ButlerCC.edu
Students can easily access their financial aid disbursement dates through the My.ButlerCC.edu portal. Once logged in, navigate to the Financial Aid section and select “Disbursement Dates.” Here, you’ll find a detailed schedule outlining when your aid will be disbursed for each term. The portal also provides real-time updates on the status of your financial aid, ensuring you stay informed about your funds. Disbursement dates are typically listed by semester, and students are encouraged to check the portal regularly for any updates or changes. For additional assistance, contact the Financial Aid Office via email or phone. This resource helps students plan their finances effectively for the academic year.
7.2 Using the My.ButlerCC Mobile App
For on-the-go access, the My.ButlerCC mobile app offers a convenient way to monitor financial aid disbursement dates. Download the app, log in with your credentials, and navigate to the Financial Aid section. There, you’ll find a detailed schedule of disbursement dates for each term, updated in real-time. The app also provides push notifications for important updates, ensuring you never miss critical deadlines. Additionally, it offers direct links to resources like the Financial Aid Office contact information and disbursement policies. This mobile solution is designed to keep students informed and organized, making it easier to manage their financial aid throughout the academic year. Regular updates ensure accuracy and reliability of the information provided.
7.3 Contact Information for Financial Aid Office
For any questions or concerns regarding financial aid disbursement dates, students can contact the Financial Aid Office directly. The office is available to assist via email at finaid@butlercc.edu or by phone at 316.322.3121. Office hours are Monday through Friday, 8:00 AM to 5:00 PM. Students can also visit the office in person at 901 S. Haverhill Rd., El Dorado, KS 67042. The Financial Aid Office is committed to providing support and ensuring students receive their aid on time. Please reach out for clarification on disbursement dates, eligibility, or any other financial aid-related inquiries. This resource is essential for resolving issues and staying informed about your financial aid status.
Additional Resources and Guides
Students can access detailed disbursement schedules on the financial aid website. PDF guides are available for download, and an FAQ section addresses common disbursement-related questions.
8.1 Financial Aid Website for Detailed Schedules
The official financial aid website provides comprehensive disbursement schedules for the 2024-2025 academic year. Students can access detailed timelines for Fall 2024, Spring 2025, and Summer 2025. The site includes key dates, such as the first disbursement date for loans on October 7, 2024, and refund processes through BankMobile. It also outlines eligibility criteria and disbursement policies, ensuring transparency. For example, it notes that Cal Grant funds are disbursed after Census Day each semester. The website is regularly updated, making it a reliable source for students to plan their finances. Visit the financial aid website for precise disbursement details and to download the 2024-2025 PDF guide.
8.2 PDF Guides for 2024-2025 Disbursement Dates
The 2024-2025 financial aid disbursement dates are also available in downloadable PDF guides. These guides provide a clear overview of disbursement schedules, including specific dates for Fall 2024, Spring 2025, and Summer 2025. They detail key milestones, such as the first disbursement date for loans on October 7, 2024, and the refund process timeline. The PDFs also outline eligibility criteria, disbursement policies, and important reminders, ensuring students have all necessary information in one convenient document. Additionally, they include details about disbursement methods, such as BankMobile, and the role of the Bursar’s Office in refunds. Download the 2024-2025 PDF guide for offline access to detailed disbursement schedules and policies.
8.3 FAQ Section for Disbursement-Related Queries
The FAQ section addresses common questions about financial aid disbursement for 2024-2025. It covers topics such as eligibility criteria, disbursement timelines, and refund processes. Students can find answers to questions like, “When will my aid be disbursed?” and “How do I track my disbursement status?” The FAQ also explains the impact of enrollment changes and the role of Census Day. Additionally, it provides information on specific programs like Pell Grants, Federal Direct Loans, and Cal Grants. The section includes details on disbursement methods, including BankMobile, and offers guidance on resolving disbursement issues. Visit the FAQ page for quick answers to your disbursement-related questions, ensuring a smooth financial aid experience.
This guide provides essential details on 2024-2025 financial aid disbursement dates, ensuring students can plan effectively. Stay informed and contact the Financial Aid Office for further assistance.
9.1 Summary of Key Disbursement Dates and Policies
The 2024-2025 financial aid disbursement dates are crucial for planning. Key dates include Fall 2024 starting on September 9, 2024, and Spring 2025 beginning on January 6, 2025. Summer 2025 disbursements start on June 10, 2025. Eligibility requires students to be enrolled and in good academic standing by the disbursement date. Census Day impacts final disbursement amounts, and enrollment changes can affect aid. Refunds are processed through BankMobile, with funds available shortly after disbursement. Policies emphasize timely completion of financial aid files and adherence to disbursement schedules. Staying informed through the financial aid website and mobile app ensures students receive their aid without delays. Proper planning and understanding these policies are essential for a smooth academic year.
9.2 Final Tips for Students to Ensure Timely Disbursement
To ensure timely disbursement, students should complete their financial aid files early and monitor their status through My.ButlerCC.edu or the mobile app. Verify enrollment status and academic standing before key dates. Check for any holds or missing documents that could delay disbursement. Understand that disbursements occur after the census date, and enrollment changes may affect aid. Refunds are processed through BankMobile, so ensure your account is set up correctly. Stay informed about disbursement schedules and policies by visiting the financial aid website. Regularly check your email for updates and respond promptly to any requests from the financial aid office. Planning ahead and staying proactive will help ensure a smooth disbursement process throughout the academic year.